School Updates Regarding COVID-19

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June 9th, 2020

Dear Parent(s)/Guardian(s),

HERE your will find a communication from Andrew Hilliker, Director of Schools for the Diocese of Crookston regarding reopening our schools in the fall of 2020. Know that we are of the mindset that we are ready for school to resume as normal in September, but the health and well-being of our students, families, and staff is our top priority. We will work along with the organizations listed in Mr. Hilliker’s letter, including Minnesota Independent Schools Forum, Minnesota Catholic Conference, and the other Dioceses in the state of Minnesota as we develop a plan and make decisions for the start of the 2020-2021 school year.

As the summer moves along, things develop, and we learn more, we will be in communication with you about our plan. Rest assured that we will do everything we can to maximize the education your child(ren), and we will be prepared for the start of school in September.

In the meantime, stay safe, healthy, and enjoy the summer!

God Bless,

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May 20, 2020

Sacred Heart School Parents/Guardians:

We are on the home stretch! It has been amazing to watch our teaching staff, students, and parents come together to make the best out of this situation and our distance learning plan.

We are looking forward to celebrating this year’s 27 seniors at their graduation on Friday 5/22 at 4:00pm to conclude the 2019-2020 school year!

Here is a snapshot of the final week and the 2019-2021 school year:

Wednesday: 5/20

  • 8:30am Live Stream final High School Mass
  • 12:30-6:30pm Little Saints End of the Year Pick Up Celebration at Door #4
  • 2:00-5:00pm Elementary Materials/Technology Drop off at door #1
  • 7:00pm School Advisory Council Meeting

Thursday: 5/21

  • 9:00am Sixth Grade Recognition Mass
  • 2:00-5:00pm High School Materials/Technology Drop off at door #1

Friday: 5/22

  • 9:30am Graduation Mass
  • 4:00pm Graduation Ceremony

One thing I have learned is that change is inevitable. Nearly every year there are staff changes and it’s always hard to say goodbye. Below are the staff who will not be returning to

Sacred Heart School in the fall. Please thank these individuals for their service to our children and school.

  • Judi Roberts- 1st Grade (40 years teaching at SHS)
  • Debbie Heitman- High School Language Arts (one-year leave of absence)
  • Martha Keifenheim- High School Art (We have already interviewed and hired Carrie Sapa to fill this HS Art position. Please welcome Mrs. Carrie Sapa to the Sacred Heart full-time teaching staff!)
  • Jace Erickson- High School Music
  • Alison Borchardt- Elementary Music
  • Mollie Bye- Kindergarten (transitioning to a full-time Youth Minister position here at Sacred Heart)
  • Margi Yanish- Kitchen Staff
  • Lisa Durick – Kitchen Staff
  • Gina Mykleseth – Classroom Paraprofessional

There is a plan to have a celebration for Judi Roberts in the fall or when we can hold a gathering. Please keep our school leadership and members of the interview teams in prayer as we work to fill the open positions. These people will be greatly missed, but we have faith that the Lord will bless us with quality people to fill these positions.

Once again, thank you for your cooperation during these difficult times and the distance learning format we implemented for the fourth quarter. Through effort, hard work, and collaboration we were able to successfully finish out the year. Let’s hope and pray for a normal start in the fall to the 2020-21 school year.

Have a safe and healthy summer!

Blessings,

Carl Adolphson | President

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Friday, May 8th, 2020

Dear Parents/Guardians:

At home, my kids have been keeping a tally of how many days we have been at home or “stuck on the inside” during this situation and the tally is now up to 54 days. I’m not sure how accurate the tally is with my children, but either way it’s been around 50+ days and seems like a long time. It looks like we are finally starting to turn the corner and beginning to see a light at the end of the tunnel as both Governor Waltz and Governor Bergum are starting to open, or at least talk about opening things back up.

We will continue to move forward finishing this school year with distance learning and our current alternative graduation plans; keeping an open mind about altering things as we are able if guidelines change as we approach the event.

Congratulations to our students who were recognized at the virtual Academic Awards ceremony! Thank you to Mr. Karas, the teachers, and Jen Koller for putting this event together in the virtual format. I’m also looking forward to watching the Athletic Awards ceremony which will be posted May 27th at 7:00PM. There will be many video highlights to help recognize our students and teams, so it should be entertaining and fun to tune in and watch.

We understand that this situation has put financial and other burdens on many families. We are committed to retaining all students next year. If you have any questions or concerns, please don’t hesitate to reach out to me.  The deadline to apply for FACTS has been extended to May 25th. For more information on FACTS, please go to www.sacredheartegf.net/FACTS.

A few other important items to note:

  • Our Spring Fling 2020 – A Virtual Event is Friday, May 15th, beginning live online at 7:00PM. The auction items are posted and available for online bidding starting Tuesday, May 12th.
  • Class registration for students entering grades 7-12 for the 2020-21 school year will take place May 13-17.
  • Seniors will move one step closer to graduation as their cap and gown pick up takes place via drive thru, Tuesday, May 12th, from 1:00-3:00PM. An information packet pertaining to their remaining high school days and the commencement ceremony will be included in the drive thru. The Sacred Heart Class of 2020 graduation ceremony will take place on Friday, May 22nd, at 4:00PM. This event will be live streamed for all to enjoy.
  • Preschoolers will participate in their End of the Year Pick Up Celebration Tuesday and Wednesday, May 19-20. A drive by at Door 4 will give them a chance to see Mrs. Stevens and Mrs. Kolstoe as they bid farewell to the school year. Mrs. Stevens sent letters to all families outlining the details.
  • Sixth graders will be recognized at our final elementary school Mass, via live stream, Thursday, May 21st, at 9:00AM. This special recognition Mass celebrates the accomplishments of our sixth graders as they say goodbye to elementary school and prepare to enter high school. More information will be sent out soon to our 6th grade families.
  • All K-12 families will receive information regarding the return of school materials and pick up of personal items scheduled to take place the last week of school on Wednesday (K-6) and Thursday (7-12), May 20-21.

Thank you for being a part of the Sacred Heart family, we are truly working together and putting our trust in the Lord throughout this time of change.

God Bless,

Carl D. Adolphson

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April 24, 2019

Dear Parents/Guardians:

I’m sure most of you have heard the news that Governor Walz recently announced that schools will not be returning before the end of the 2019-20 school year. We were all assuming this was going to happen, but the communication yesterday confirms that assumption. Our distance learning programming will continue through the rest of the school year, and we also received word from the Minnesota State High School League that all spring activities are now officially cancelled as well.

Thank you for all you are doing to support your children during this time developing learning routines at home, communicating with teachers and school administrators, and for being flexible during this distance learning period. In order to read the memo from the Diocese of Crookston about the continued school closure (CLICK HERE), or to read the information from the Minnesota State High School League (MSHSL) about activities being cancelled (CLICK HERE.)

We are so proud of our students, families, and staff regarding all the collaboration and positive outcomes so far during this process. Together we will all make it through this difficult time!

God Bless, and enjoy the warmer weather which has finally arrived!

Carl D. Adolphson, President
Sacred Heart School

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April 17, 2020

Parents/Guardians:

According to Governor Waltz’s executive order, schools will continue implementing a distance learning format until at least May 4th. We are hoping to return to school but are planning for and will be ready to continue our distance learning for the rest of this school year if needed.

After visiting over the phone with many parents, with children of varying ages, I was pleased to hear both positive and constructive comments regarding the distance learning we are implementing for our students. We are all in this together and your voices matter! We will continue to adjust as needed in order to provide the best learning outcomes possible during this situation.

We had our School Advisory Council meeting via Zoom on Wednesday evening, and shared the COVID-19 Distance Learning Plan and discussed ways we can plan ahead for the future. If we do not return to school this year, we are working on possible alternative plans for Graduation, Academic and Athletic Award ceremonies and our end of year 6th Grade and Preschool recognition.

Mark your calendars! We are excited to announce that we will be holding our annual Spring Fling virtually on Friday, May 15th from 7:00-8:00PM. This is by far our largest fundraiser of the year, and we rely heavily on it to balance our yearly operating budget. It will be an enjoyable and memorable experience. There will be online auction bidding, live raffle items, and most importantly an opportunity to support our school during these trying times. More information will be coming out soon!

Distance Learning Updates:

  • Learning materials required for the next few weeks of distance learning are available for pick up Monday and Tuesday, April 20-21. This applies only to students in Preschool: Mrs. Stevens & Mrs. Kolstoe, First Grade: Mrs. Schroeder & Mrs. Roberts, and Second Grade: Miss Kappes. To honor state travel mandates two locations for pick up will be available based on residency. Bins at both locations will be marked by teacher and grade level and packets will be labeled with your child’s name for quick and easy pick up. Materials can be picked up Monday and Tuesday at:
  • Virtual Office Hours and the Live Class Schedule for high school students is attached and linked under the School Update on COVID-19 button on our school website.
    • MN Residents – Sacred Heart School – Door 4 – Table inside Door 4 – Doors are open from 7:30AM-5:30PM
    • ND Residents – Holy Family Church Parking Lot (corner of 17th Ave. S. and 12th St.) – Look for the Sacred Heart Bus3:00-6:00PM

As we enter Devine Mercy Sunday, let us trust in the Lord will provide us grace to embrace the positives, deal with the hardships, and strengthen our relationship with HIM and our families throughout this time. We are all in this together!

God Bless,

Carl D. Adolphson, President
Sacred Heart School

 

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April 3rd, 2020

Dear Parents/Guardians:

We are entering the most special time of the year, Holy Week. Through all of this, let’s try to keep this week holy and special for your children and families. You will be receiving information on the times and how to live-stream the Triduum services. In our Zoom staff meeting this morning, we discussed the management of student online work during Holy Week and will adhere to the school schedule with no distance learning Friday, 4/10 through Monday, 4/13.

Thank you so much for your cooperation as our teaching staff works hard to develop a balance between workload and learning. We understand that this affects every student and family differently. Know that we are doing our best to take that into account regarding this new way of learning. I am very proud of our teaching staff and how much they have gone above and beyond to make the best out of this difficult situation keeping your child(ren) connected to their school and learning.

On our website, we will be posting our COVID-19 distance learning plan. This document is fluid and will be adjusted as necessary as things progress and change. Remember, we have Chromebooks available to check-out from the school if you need technology for your children at no cost to the parents. Also, don’t hesitate to reach out to your program principal if you are having trouble accessing the various educational programs your child’s teacher is using.

Please use the following link to access the mandatory and optional live class schedule for grades 7-12 for the week of April 6-9th.

High School Live Class Schedule

The high school teachers (grades 7-12) have also decided to offer Virtual Office hours for students to join a video session with the teacher to ask questions or get help in a specific class. The schedule of the Virtual Office hours is available here.

All students have the option of picking up grab and go meals in East Grand Forks. Please see the attachment in your parent email for more information regarding location and pick up times.

Stay safe, stay strong, and stay healthy. We are resilient!

Yours in Christ,

Carl Adolphson
Sacred Heart School President

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March 27, 2020

Dear Parents and Guardians,

Governor Walz made his most recent address yesterday, and below are a few changes to note:

  • Beginning Friday, March 27, 2020 at 11:59PM through Friday, April 10, 2020 at 5:00PM, all persons currently living in the state of Minnesota are ordered to stay at home in their place of residence except to engage in the activities and critical sector work set forth in the Emergency Executive Order 20-20.
  • Individuals may engage in outdoor activities such as walking, hiking, running, bike riding, driving for pleasure, hunting, fishing, visiting public parks as long as they maintain at least six feet apart from other individuals from other households.
  • Schools will remain closed until May 4, 2020. Distance learning will continue throughout the closure.

During these times, we are all being forced to change and adapt how we live our lives. As a Catholic school we realize God is with us and will bring the comfort and strength needed to make it through this crisis. Sacred Heart School leadership has recently renamed our conference room, an essential planning location, the W.A.R. Room (W.A.R. = We Are Resilient). Here at Sacred Heart, we have made it through difficult times before, and because Jesus is the rock in which we stand, we will endure again!

Remember, the main school webpagewww.sacredheartegf.net/school has all vital links needed to access morning announcements, teacher webpages, Google classrooms, live-streamed school masses, and most recent COVID-19 school updates. Thank you so much for your cooperation and understanding as we continue to develop this alternative form of learning. We are so proud of our students, teachers, and families on the progress we have made already after one week!

Distance Learning Updates:

Live Session High School Classes: There are several required live session classes this week. There are also many optional live sessions classes and support sessions. Updated lists of those are to be found on individual Google classrooms. Below are the required sessions this week.

  • Mr. Pieper’s Class - Seniors in assigned group sessions 9:15-9:45AM.   Check Google classroom for your specific date.
  • Mrs. Heitman’s Class  (12th Grade English – Wednesday during your class time) (11th Grade English – Tuesday, Wednesday and Thursday during class time.) (10th Grade English – Monday during your class time) (9th Grade English – Wednesday and Thursday during your class time.)
  • Ms. Bauer’s Class - Anatomy and Physiology – Monday during your class time.
  • Mr. Gergen – (Geometry Thursday first period and second period. 8:15-8:57 and 9-9:39) (Algebra 2 on Wednesday 10:21-10:51 and 10:51-11:21 and 1:17-1:56)

K-6 Day Care: Our K-6 Day Care is open to Sacred Heart children of Critical Sector Workers Tier I & II as listed in the Governor’s Executive Order. Starting Monday, 3/30, parent key fobs we be deactivated in order to decrease the risk and number of people who are entering the building. When dropping off and picking up your child enter door 4 and follow the instructions posted inside the door.

Morning Announcements: A morning announcement video will be posted each day at www.sacredheartegf.net/school.

Daily Attendance: Daily attendance will be taken via student interaction with material posted to the teacher webpages such as Seesaw and Google Classroom.  All students are expected to log in daily to receive instruction. Should your child be ill and unable to participate in their instruction, please contact Carrie Shea (K-6) cshea@sacredheartegf.net or Dana Yanish (7-12) dyanish@sacredheartegf.net. Students will be marked absent if a 24-hour window passes without them logging in or leaving items incomplete. This will be adjusted once students complete missing tasks accordingly.

Hot Lunch: We will continue to provide meals for families in need who have chosen to continue to receive meals. Pick up will continue just inside door #1 at noon each day.

Technology Needs: Please contact the school office if you have any questions or difficulties with technology.

Teacher Availability: Teachers are available via email from 8:15AM-3:30PM Monday – Friday on school days.

Postsecondary Education Option (PSEO) Students: PSEO students enrolled online are responsible for working with the admitting college to complete expectations and course requirements. Any students who have proctoring needs can reach out to Mr. Hart via email phart@sacredheartegf.net to make arrangements.

We are resilient! Blessings and good health to you and your family!

Carl D. Adolphson, President

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Video Announcements for 3/23/2020

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March 20, 2020

Dear Parents and Guardians,

On Monday, 3/23, our students will get an introduction from their teachers regarding the distance learning options we are implementing during these unprecedented times. Please go to the main school webpage www.sacredheartegf.net/school for a link to access the teacher websites or google classrooms. Tuesday, 3/24, the students will begin distance learning through these alternative methods.

Please be patient and know that we understand there will be struggles, adjustments and technology issues to address along the way. Regardless, we continue to do the best we can to provide quality education, and our teachers have worked extremely hard this week to be ready.

Distance Learning Guidelines:

  • Preschool: Two weeks of learning materials were sent home with students this past week with your preschooler. Mrs. Stevens will continue to provide parents with resources through her teacher page and her Shutterfly platform. For now, preschool materials will be available to parents each Monday, beginning 3/30, for families inside Door 4 from 7:30AM-5:30PM. 
  • Morning Announcements: A morning announcement video will be posted each day at www.sacredheartegf.net/school
  • Daily Attendance: Daily attendance will be taken via student interaction with material posted to the teacher webpages such as Seesaw and Google Classroom.  All students are expected to log in to receive daily instruction. Should your child be ill and unable to participate in their daily instruction, please contact Carrie Shea (K-6) cshea@sacredheartegf.net or Dana Yanish (7-12) dyanish@sacredheartegf.net.
  • Daily Instruction: Teacher Webpages www.sacredheartegf.net/school will provide daily instruction. Daily activities and assignments will be collected and graded. 
  • Technology Needs: Please contact the school office if you have any questions or difficulties with technology.
  • Teacher Availability: Teachers are available via email from 8:15AM-3:30PM Monday – Friday. 
  • Postsecondary Education Option (PSEO) Students: PSEO students enrolled online are responsible for working with the admitting college to complete expectations and course requirements. Any students who have proctoring needs can reach out to Mr. Hart via email phart@sacredheartegf.net to make arrangements.
  • End of Quarter/Report Cards: The third quarter ended 3/20. Report cards will be mailed in the coming week and adjustments will be made to take into consideration our school closure. 
  • Mental Health and Wellness: Mr. Patrick Hart, our school counselor, will be available to assist students and families throughout our school closure. He can be reached via email at phart@sacredheartegf.net. Please take time to review the attached document, “Mental Health Notice,” for suggestions of how to help maintain mental health for all.

Sacred Heart is resilient! We don’t know what tomorrow might bring and be assured we will continue to act in the best way possible according to the information and suggestions received from state and national organizations. In the meantime, we are ready to begin distance learning with an introduction on 3/23 and instruction on 3/24.

God bless all of us, be with us, and help us do what is best for our children and community. Have a restful weekend and know that all of you are in my prayers!

Carl D. Adolphson, President

Sacred Heart School

 

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Good Morning Families,

It’s been a very busy few days of planning and preparation for school closures surrounding the COVID-19 crisis.  Thank you for your patience and understanding.  If your student/s were absent this week, Monday 3/16 or Tuesday 3/17, rest assured that they will get the information they need beginning next week when we begin distance learning.  Consider this week an impromptu spring break for our students as we need crucial time to prepare quality educational experiences for all students.

Distance learning will begin with an introduction on Monday 3/23 and classes will begin on Tuesday, 3/24.  Our school webpages will be the universal platform for delivering education.  On Friday, we will send you information regarding the full experience.  Please note that things will continue to change and we will continue to update you.

With the closure of the school, we will be disinfecting the entire building.  In order to help us with this, we need all materials from lockers and locker room to be taken home.  You may come in anytime from 8:15AM-3:20PM on Wednesday to pick up needed items.

Elementary: Teachers will empty student desks and will have items placed in student lockers.

High School: Items from student lockers and athletic lockers will need to be picked up.  Textbooks may be placed outside teacher classrooms.  Students in those classes should pick up those text resources.

Blake Karas
7-12 Principal/Activities Director
Sacred Heart School, 218-773-0230

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March 16, 2020

Dear Parents and Guardians,

A couple of updates:

  • If you are a healthcare provider or a first responder, and do not have a childcare option, please let us know as soon as possible by calling Principal Wilson in the elementary office at 218-7731579 to discuss options to assist you.
  • Know that for those of you who chose to keep your children home today and/or tomorrow, we completely respect and support your decision. Communication will be made later this week with detailed instructions on the alternative learning options. At this time, these alternative learning options are scheduled to start on Monday 3/23.
  • Remember, if your child is sick or showing any symptoms, please keep them at home.

We will be continuing to closely monitor the situation and will remain responsive and nimble as information changes moving forward. We are working hard to communicate any needed changes or updates as clearly, quickly and efficiently as possible.

Thank you so much for your cooperation and continued prayers as we navigate these difficult times.

Prayers to all of you and your families,

Carl D. Adolphson, President

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Sacred Heart School

March 15, 2020

Dear Sacred Heart Parents/Guardians,

As the Coronavirus situation continues to change and evolve, we are making some changes based on the mandates and guidelines set forth in Minnesota Governor Tim Walz’s press conference this morning. In order to give parents time to develop a plan for their children and families, school will be open, per the Governor’s request, both Monday 3/16 and Tuesday 3/17. We will then proceed to be closed March 18-27th. We respect your decision as a parent if you choose to have your student(s) stay home both Monday 3/16 and Tuesday 3/17.

Below outlines details for these changes:

Child Care:

  • Our Child Care program will remain open at this point indefinitely unless other changes occur.
  • Regular breakfast and our hot lunch program will remain open 3/16 – 3/27 for our Child Care Program.

Preschool (Little Angels and Little Saints):

  • We will hold school as usual Monday 3/16 and Tuesday 3/17 for parents who choose to send their children to school.
  • We will then proceed to be closed March 18-27th.
  • Additional communication will be sent home by Mrs. Stevens.

Elementary School (Grades K-6th):

  • We will hold school as usual Monday 3/16 and Tuesday 3/17 for parents who choose to send their children to school.
  • School will be off Wednesday 3/18 to Friday 3/20 in order to give teachers time to prepare for delivering an alternative format for instruction.
  • Starting 3/23, we will start the distance learning experience. Individual teachers will be communicating the specifics about their plan to deliver resources and online instruction.
  • Sacred Heart School will be open to provide care for K-6 children of any Sacred Heart families with parents who work as a first responder or a health care professional per the Governor’s request.
  • For social distancing, lunch seating will be adjusted as needed.

High School (Grades 7-12):

  • Beyond the classroom week has been cancelled. We will hold regular classes on Monday 3/16 to Tuesday 3/17 for those students who will be attending.
  • These two days are important for any student who lacks internet access or a usable device for the upcoming distance learning experience. The school will work hard to give access for an equitable education for all students.
  • We will provide a distance learning experience for high school students beginning Monday 3/23 through Friday 3/27.
  • All athletic and co-curricular activities are suspended indefinitely. Teams and clubs may meet from 3:30-4:30 on Monday night. No future meetings or gatherings will occur after Monday.
  • For social distancing, lunch seating will be adjusted as needed.

As things continue to develop, we will communicate as best we can regarding this issue. We all must work together ensure the best possible outcome during this difficult situation.

God Bless,

Carl D. Adolphson, President

Sacred Heart School

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